Privacy Policy

1. About this Policy

This Privacy Policy describes how RecordPath Advisory ("RecordPath", "we", "us", or "our") collects, uses, discloses, and safeguards personal information in the course of operating this website and providing advisory services.

RecordPath is subject to the Personal Information Protection and Electronic Documents Act (PIPEDA) and, in British Columbia, the Personal Information Protection Act (PIPA BC). Where Quebec law applies, we also comply with Law 25 (Act respecting the protection of personal information in the private sector).

2. What Personal Information We Collect

We collect only the information that is reasonably necessary for the purposes described in this Policy. This may include:

• Contact and inquiry data — name, business email address, company or organization name, and the content of messages submitted through our contact form.
• Technical data — IP address, browser type, and referring URL, collected automatically when you visit this website. This data is used solely for security and operational purposes and is not linked to your identity.

We do not collect sensitive personal information (such as financial account numbers, health information, or government identification numbers) through this website.

3. Purposes of Collection

We collect personal information for the following purposes:

• To respond to your inquiry and communicate with you about our services.
• To evaluate whether an engagement is a suitable fit.
• To maintain records of communications as required by our professional obligations.
• To operate and improve this website.

We will not use your personal information for any purpose other than those for which it was collected without your prior consent, unless required or permitted by law.

4. Legal Basis and Consent

By submitting the contact form on this website, you consent to the collection, use, and disclosure of your personal information as described in this Policy. You may withdraw consent at any time by contacting us at the address below, subject to legal or contractual restrictions.

In some circumstances, we may collect, use, or disclose personal information without consent where permitted or required by law (for example, to comply with a legal obligation or to protect the safety of an individual).

5. Disclosure of Personal Information

We do not sell, rent, or trade your personal information. We may share it only in the following limited circumstances:

• Service providers — third-party providers who assist us in operating this website or delivering communications (for example, our hosting provider and email delivery service). These parties are bound by confidentiality obligations and may not use your information for any other purpose.
• Legal requirements — where we are required to disclose information by law, court order, or governmental authority.
• Professional obligations — where disclosure is necessary to fulfil our professional duties or protect the rights and safety of RecordPath or others.

6. Third-Party Services

This website uses the following third-party services that may process data independently:

• Google Fonts — font files are loaded from Google's servers, which may record your IP address. For information on how Google handles this data, see Google's Privacy Policy.
• Hosting infrastructure — our website is hosted on servers located in Canada and/or the United States. Standard server logs (IP address, request time, page accessed) are retained for security and operational purposes.

We do not use third-party advertising networks, behavioural tracking pixels, or social media tracking on this website.

7. Cookies

This website uses only essential cookies necessary for the site to function correctly (for example, session security cookies). We do not use analytics, advertising, or tracking cookies.

You can configure your browser to refuse cookies, though this may affect the functionality of certain features.

8. Retention

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law or professional obligations. Contact form submissions are retained for a reasonable period to allow us to follow up on your inquiry and for internal record-keeping, after which they are securely deleted.

9. Safeguards

We use appropriate physical, administrative, and technical safeguards to protect your personal information against unauthorized access, disclosure, alteration, or destruction. Our website uses HTTPS encryption for all data in transit.

No method of electronic transmission or storage is completely secure. While we take reasonable precautions, we cannot guarantee absolute security.

10. Your Rights

Subject to applicable law, you have the right to:

• Request access to the personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Withdraw consent to the collection, use, or disclosure of your personal information (subject to legal or contractual restrictions).
• Request deletion of your personal information where it is no longer necessary for the purposes for which it was collected.

To exercise any of these rights, please contact our Privacy Officer at the address below. We will respond within 30 days.

11. Cross-Border Transfers

Some of our service providers are located outside Canada. When personal information is transferred to another jurisdiction, it may be subject to the laws of that jurisdiction, including lawful access by government authorities. We take reasonable steps to ensure that such transfers are made with appropriate safeguards in place.

12. Contact — Privacy Officer

For privacy-related questions, requests, or complaints, please contact:

If you are not satisfied with our response, you have the right to file a complaint with the Office of the Privacy Commissioner of Canada or, if you are located in British Columbia, the Office of the Information and Privacy Commissioner for BC.

13. Changes to this Policy

We may update this Privacy Policy from time to time. The effective date at the top of this page will reflect the date of the most recent revision. Continued use of this website after any changes constitutes acceptance of the revised Policy.